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What is repetitive admin really costing your business?

Most professional services firms spend thousands each month on tasks AI can handle. Use this calculator to see the real number - and where the savings are.

5 staff
Include salary, super, overheads - not just base pay
$75/hr
Email sorting, data entry, document prep, follow-ups, reporting
8 hrs/wk
Your business spends approximately
$156,000/year
on tasks AI can handle
Weekly
$3,000
Monthly
$13,000
Annual
$156,000
Conservative estimate (75% recoverable) 75% recoverable

That's $7,800 per month you could recover with the right AI systems.

Full potential (90% recoverable) 90% recoverable

At full potential: $9,360 per month recoverable.

Book an AI Profit Scan

This is the saving. The next step is finding exactly where it comes from in your business - that starts with a 20-minute conversation.

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How we calculated this

This calculator uses a simple but effective formula based on real labour costs:

  • Weekly admin cost = number of staff x hourly cost x hours per week on repetitive tasks
  • Annual cost = weekly cost x 48 working weeks (accounting for leave and public holidays)
  • Recoverable savings = 75% of the annual cost, which is a conservative estimate based on what we've seen with clients implementing AI automation across email handling, document generation, and data entry workflows. At full potential, 90% is achievable for highly automatable processes.

The 75% figure is our conservative baseline. Some processes reach 90%+ recovery - the real number depends on your specific workflows and how much of your admin is genuinely repetitive. The calculator shows both scenarios so you can see the realistic range.

"We use this exact framework in every discovery session. The numbers are real - we've seen businesses recover 75-90% of their admin costs with the right AI systems."

Bart Puszko, Founder - Blue Seas AI
🏆 2025 Business Award Winner 🎓 QLD Govt AI Mentor since 2024 ⭐ 2025 AI Awards Finalist