Skip to content
Free Calculator

What is repetitive admin costing your business?

Most professional services firms spend thousands each month on tasks AI can handle. See your real number - and where the savings are.

5 staff
Include salary, super, overheads - not base pay alone
$75/hr
Email sorting, data entry, document prep, follow-ups, reporting
8 hrs/wk
Your business spends approximately
$156,000/year
on tasks AI can handle
Weekly
$3,000
Monthly
$13,000
Annual
$156,000
Conservative estimate 75% recoverable

That's $7,800 per month you could recover with the right AI systems.

Full potential 90% recoverable

At full potential: $9,360 per month recoverable.

Book an AI Profit Scan

This is the saving. The next step is finding where it comes from in your business - a 20-minute conversation.

Transparency

How we calculated this

The formula is simple, based on real labour costs:

  • Weekly admin cost = number of staff x hourly cost x hours per week on repetitive tasks
  • Annual cost = weekly cost x 48 working weeks (accounting for leave and public holidays)
  • Recoverable savings = 75% of the annual cost - a conservative estimate from what we've seen clients recover across email handling, document generation, and data entry. At full potential, 90% is achievable for highly automatable processes.

Your real number depends on your workflows and how much of your admin is repetitive - the calculator shows both scenarios so you can see the realistic range.

"We use this exact framework in every discovery session. The numbers are real - we've seen businesses recover 75-90% of their admin costs with the right AI systems."

Bart Puszko, Founder - Blue Seas AI
🏆 2025 Business Award Winner 🎓 QLD Govt AI Mentor since 2024 ⭐ 2025 AI Awards Finalist