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What is repetitive admin really costing your business?

Most professional services firms spend thousands each month on tasks AI can handle. Use this calculator to see the real number - and where the savings are.

5 staff
Include salary, super, overheads - not just base pay
$75/hr
Email sorting, data entry, document prep, follow-ups, reporting
8 hrs/wk
Your business spends approximately
$156,000/year
on tasks AI can handle
Weekly
$3,000
Monthly
$13,000
Annual
$156,000
What 60% automation looks like 60% recoverable

That's $7,800 per month you could recover with the right AI systems.

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Enter your details and we'll send you a personalised breakdown of where AI fits your business - and which tasks to tackle first.

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How we calculated this

This calculator uses a simple but effective formula based on real labour costs:

  • Weekly admin cost = number of staff x hourly cost x hours per week on repetitive tasks
  • Annual cost = weekly cost x 48 working weeks (accounting for leave and public holidays)
  • Recoverable savings = 60% of the annual cost, which is a conservative estimate based on what we've seen with clients implementing AI automation across email handling, document generation, and data entry workflows

The 60% figure is deliberately conservative. Some processes see higher recovery rates, others lower. The real number depends on your specific workflows, which is why we offer a personalised breakdown.

"We use this exact framework in every discovery session. The numbers are real - we've seen businesses recover 50-70% of their admin costs with the right AI systems."

Bart Puszko, Founder - Blue Seas AI
🏆 2025 Business Award Winner 🎓 QLD Govt AI Mentor since 2024 ⭐ 2025 AI Awards Finalist

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